Personal Learning Advisor - Digital & Cyber Technology

  • Apprenticeship Reference: 570800888-2
  • Date Posted: 21 April 2022
  • Apprentice Employer: WCG
  • Location: Leamington Spa, Warwickshire
  • Apprentice Pay: £20,747 to £22,738
  • Apprenticeship Sector: Childcare, Cyber Security, Digital, Health and Safety, Project Management, Teaching and Education
  • Apprenticeship Type: Permanent

About this Apprenticeship

Salary Range: £20,747 - £22,738 pro rata, per annum

£7,618.78 - £8,349.92 per annum - Salary estimation based on 16 hours per week, Term Time Only: 38 weeks per year

Protection of Children and Young Persons (The Children's Act 1989)

Any offers of appointment will be subject to a Disclosure and Barring Service (DBS) check (formerly CRB), a certificate of good conduct if applicable, plus receipt of satisfactory references, Occupational Health clearance, an understanding of safeguarding and qualifications verification. An Enhanced DBS check is required for this position as you will be working within 'Regulated Activity' within a specific place (i.e. the College).

This role is classed as working within Regulated Activity. It is an offence to apply for this role if you are barred from engaging in regulated activity relevant to children. By applying for this position you agree to an Enhanced DBS check in line with DBS regulations.

Background to the Post

The Personal Learning Advisor (PLA) is responsible for delivering tutorials to groups of learners and individuals to meet study programme requirements. This includes monitoring the progress of students, delivering the pastoral tutorial programme; and providing support by signposting the students to other support services in the college. PLA's will work with a defined caseload of individuals and cohorts of learners.

The PLA will report directly to an identified Head of Department and receive direction, support and supervision from the Tutorial Manager for tutorials for standardisation of practice, training and development.

Duties and Responsibilities

Ensure that the College tutorial entitlement is available to all their students and that pastoral support is delivered as appropriate. The main duties of a PLA are:

● Pastoral tutorial support, Attendance and lateness monitoring.

● Follow up on poor behaviour identified on the Tutorial Notification Form.

● Act as a conduit to facilitate access other student services in the College such as learning support, counselling and welfare.

● Supporting the development of employability skills via work placements and enterprise opportunities.

● Supporting career progression to university, an apprenticeship, employment or other destinations.

● To constantly improve attendance, punctuality and retention for all students.

Induction Duties

● Contribute to the student induction process with the course teams.

● Ensure any full-time students who start their courses are appropriately inducted into the College.

● Following students' initial and diagnostic assessments ensure that they know how and where to access the appropriate English and/or maths classes, and how to access English and Maths support.

● For students requiring special exam arrangements, ensure the appropriate documentation is supplied to the SENCo and Exams in a timely manner.

● Support the processes for providing financial support and pursuing additional grants and bursaries for students in particular regarding attendance and progress with studies.

Tutorial Duties

● Monitor the progress made by students including attendance, retention and completion of assessments.

● Conduct tutorials as guided including group and one-to-one tutorials.

● Ensure support mechanisms are put into place to support students who are identified 'at risk' and/or in priority groups and update the 'at risk register'.

● Follow up on any 'Tutorial Notification Forms' received as a result of poor behaviour by students to determine if there is an underlying reason in the deterioration of behaviour that is having an impact on their studies.

● Follow up on any 'Commendation Forms' received as a result of excellent behaviour by students to celebrate their good behaviour.

● Support the delivery of the College's Employability Framework, by ensuring students complete the diagnostic assessment, and have the opportunity to record their personal development.

● Inform parents/guardians of any reason why their son/daughter may not achieve their qualification, specifically regarding poor attendance or missed/late work.

● Attend regular PLA meetings on Friday afternoon until 4.00pm, usually held in the Leamington centre.

In order to support during busy exam periods, you may be asked to undertake exam invigilator duties. The College will provide training.

The list of duties is not exhaustive but outlines the main features of the post at appointment and may vary as the job evolves without affecting the nature of the duties or the responsibility level.

Health and Safety

To ensure a safe working environment for colleagues, students, and visitors in line with the HASAW Act and the College Health and Safety Policy.


Safeguarding and promoting the welfare of children and vulnerable adults for whom you are responsible and whom you come into contact with.

Working Weeks

This post is normally for 38 working weeks per year but this may be less if the post holder starts after the beginning of the academic year. The annual salary includes 6.28 weeks' holiday. Salary will be paid in 12 equal monthly amounts.

Hours of Work

The post holder will be expected to work such hours as are necessary for the proper performance of their duties and responsibilities, normally 16 hours per week.

PLA hours are based on a case-loading model which includes up to 2 hours per week administration/training and development on a Friday afternoon until 16.00. Annual hours will be adjusted in November each academic year based on recruitment for the department where the PLA works.

There is a 10% tolerance if the total hours are less than the PLA's usual contract which is in place for one academic year, however the College may ask the PLA to support students from other academies if their hours are less.

Place of Work

Leamington Spa College. However, the post holder may be required to work on either a temporary or an indefinite basis at any premises at which we may provide services.

Employee Benefits

When you join WCG we offer you a whole host of employee benefits, including:

The opportunity to apply for Hybrid working

Generous annual leave entitlement plus up to 4 free College Closure days a year

Comprehensive training programme

Leadership & Management training programme to develop our next generation of managers

Superb health and wellbeing support with

Employee Assistance Helpline offering free, confidential, 24 hours support and guidance

Free onsite gyms at most colleges

Discounted part time and professional courses

In the event you are poorly you will receive SSP

Cycle to work scheme

Childcare vouchers

Discounted hair & beauty treatments in our college salons

The opportunity to join NEST pension scheme

Free will writing service

Free car parking on site

Staff discounts in our Plant Centre at Pershore College

Person Specification

Ability to perform the tasks as described in the job description. If you have a disability you should not be discouraged from applying, since there are schemes available within the College which allow for the provision of special aids, premises to be adapted and other appropriate support provided. Ways in which these schemes might help in particular circumstances can be discussed with HR when making your application.

Essential Attainments:

* A professional, academic or vocational qualification at Level 3 or above in the subject area where you will be working.

* English language qualification at Level 2 (e.g. GCSE) or above or a willingness to undergo personal skills development to achieve Level 2 English during the first 12 months of the post.

* Experience of working with and supporting young people under 19 years old within the broad context of education.

* Ability to make own travel arrangements to all sites of Warwickshire College.

* Demonstrate excellent IT skills and have previous experience of using Microsoft Word and Excel.

* Effective administration skills and the ability to maintain accurate records.

Essential Skills & Knowledge:

* Excellent communication skills, both verbal and written.

* A flexible, enthusiastic and proactive approach.

* Good interpersonal skills and a willingness to work with colleagues at every level across the organisation.

* An ability to work well within a team and to relate to both staff and students.

* Willingness to undertake necessary training.

* Patient and non-judgemental in approach.

* Ability to empathise and employ listening skills.

* Self-motivated and the ability to motivate students to achieve goals.

* Ability to manage own workload and meet deadlines