Apprentice Events Team Coordinator

  • Apprenticeship Reference: 634696752-2
  • Date Posted: 23 June 2022
  • Apprentice Employer: Envisage Agency
  • Location: Wolston, Warwickshire
  • Apprentice Pay: £7.00 Per Hour
  • Apprenticeship Sector: Administration, Social care
  • Apprenticeship Type: Permanent

About this Apprenticeship

Apprentice events team coordinator

As part of the apprenticeship you will be studying business admin level 3.

Exciting opportunity to work for an events company.

You will be a valuable member of our recruitment team tasked with managing and arranging the best event staff to work for our clients.

We are looking for a confident, articulate and hardworking individual with a brilliant personality and lust for life.

You will be well supported not only while you learn the business but throughout your career with us. We want you to succeed and love coming into work each day.

You will be an out of the box thinker and problem solver that can work at speed but with excellent accuracy in your work.

About Envisage Agency

Envisage Agency provide everything from actors, entertainers, event staff to street teams and professional Father Christmas performers. This is the best job that you never even knew existed!

Established in 2010 we are a well-respected events staffing business providing our clients with event staff across the UK and Europe. We value our clients and think nothing of going that extra mile to ensure they are wowed by our staff, service and communication.

We value our employees just as much as our clients. A happy team is a hard working team and the business has been built on the idea that it never feels like work. We pull together and no one is ever left feeling alone, the team are always available to help each other regardless of the dept you work in….We are a family. One moment you will be processing a contract for a Father Christmas performer and the next minute you are talking to a production company about actors for a feature film. There is NEVER a dull moment at Envisage.

The hours

Monday to Friday 9am to 5pm with a 30 minute break. Occasional weekends on a rota basis with lieu days when you are fully trained.


£7 per hour

Annual leave

20 days pro rata plus bank holidays

Start date


Job description

* Arrange the right, suitable promo staff for all assignments

* Communicate with clients via email and telephone

* Process new model applications

* Manage your allocated clients and the staff you are booking for them

* Respond to all promotional staff incoming texts & Emails

* Manage the promotional staff arriving at locations across the country each day and your allocated weekends

* Ensure all promotional staff are briefed, booked and confirmed for all events

* Chase promotional staff if they have not confirmed their booking

* Replacing promotional staff when they cancel

* Put together profiles and showreels of staff to present to your client

* Participate in daily work load updates

* Approve new promotional staff applications that want to join our agency

* Interview promotional staff over the phone to measure their suitability for your client

* Attend events and meet clients when required

* Advertising jobs and running casting calls through social media sites and our data base.

* Answering phone calls

* Keeping clients updated with the progress of their booking